Open Board Positions - CLOSED May 24th End of Day
As the 2022/2023 season has come to an end CMHA would like to thank all volunteers, parents and players for an amazing season.
That being said the AGM for the 2022/2023 season will be coming up in the next 2 months. If you would like to volunteer and hold a board position, included is all open board positions and their terms.
A nominee needs to be nominated by 2 people and for the nomination to go through the nominee must be a member in good standing.
Please refer to CMHA’s current Constitution and Bylaws and Policy for all rules pertaining to the nomination process:
Chilliwack Minor Hockey Association : Website by RAMP InterActive
Please send all nominations to nominations@chilliwackminorhockey.com where the Nomination Committee will receive it.
All nominations must be in by the end of day on Wednesday May 24th, 2023
Open positions:
| Candidates for Chilliwack MHA Board of Directors | |
| Position | Term (years) |
| President | 2 Year |
| 1st Vice-President | 2 Year |
| Treasurer | 2 Year |
| Director 2 Year | 2 Years 4 open positions Female Director 3 Divisional Director positions |
| Director 1 Year | 1 Year 3 Director Positions Director at Large 2 Divisional Director positions |
Job Descriptions:
2.4.1 PRESIDENT
2.4.1.1 Job Description
1) Act as the official representative of the Association and be the moral authority when upholding all applicable rules and regulations.
2) As Chief Executive Officer, oversee the daily operation of the Association.
3) Chair the monthly CMHA Board meetings.
4) Present at all Association meetings.
5) Read and respond to any correspondence sent to the email address president@chilliwackminorhockey.com within 12-24 hours.
6) Act as a second signing officer on all CMHA bank accounts.
7) Attend required PCAHA and BC Hockey meetings and AGMs.
8) Act as liaison officer between the City of Chilliwack, BCH and PCAHA.
9) Supervise the other Officers and Directors in the execution of their duties.
10) Appoint a nominating committee for the purpose of securing nominees for Board positions up for election.
11) Immediately inform the board of any suspended member, player, team official, game official or any other person associated with CMHA from participation or association with any on ice or off ice hockey activities of CMHA.
12) Serve as past-president at the end of two-year term or until the existing president becomes the past-president.
2.4.1.2 Time Commitment
1) An average of 15 hours per week (August to April) with more time required in August/September (season start-up) including attending evening meetings in Vancouver.
2) Two-year term (May to May).
2.4.1.3 Qualifications
1) Strong Administrative background.
2) Ability to work with a variety of personnel.
3) Minimum of one year on the CMHA Board.
4) Knowledgeable in rules, regulations, administration procedures of the division, association, district.
5) Have an interest in the Association improving coach and player development.
6) Member in good standing with CMHA.
2.4.2 FIRST VICE PRESIDENT
2.4.2.1 Job Description
1) Oversee the Administration of the Association, including the roles of Referee-in-Chief, Equipment Manager, and Ice Coordinator.
2) Report directly to the President.
3) Read and respond to any correspondence sent to the email address 1stvicepresident@chilliwackminorhockey.com within 12-24 hours.
4) Serve as Chair of the Discipline Committee and in that role.
- a) Receive any complaints regarding team officials, Board members, Association members or teams.
- b) Provide oversight and play an active role in the investigations with the Discipline
- c) In conjunction with the Discipline Committee decide if disciplinary action is needed and if so in what form.
- d) Communicate the results of the investigation and proposed disciplinary actions to the Board for discussion and Board Decision.
5) Act as Risk Manager or appoint and oversee another Director as Risk Manager.
6) Act as a second signing officer on all CMHA bank accounts for the Association.
7) Assist the President in the performance of the President’s duties.
8) Oversee the co-ordination of the coach selection, draft and evaluation processes for the REC Divisions and update the CMHA Board.
9) Attend monthly CMHA Board meetings.
10) In the absence of the President, assume the President's duties.
11) Perform any other duties to be assigned by the President.
2.4.2.2 Time Commitment
1) An average of 10 hours per week (August to March) with 15-20 hours per week required in September/October (season start-up).
2) Two-year term (May to May). Policy Manual Revised: 2021-July-16 Page 16 of 138
2.4.2.3 Qualifications
1) Strong administrative background.
2) Ability to work with a variety of personnel.
3) Ability to operate word processor and spreadsheet software.
4) Knowledgeable in rules, regulations, administration procedures of the division, association, district.
5) Have an interest in the Association improving coach and player development.
6) Member in good standing with CMHA
TREASURER
2.4.4.1 Job Description
1) Oversee the financial operations of the Association including Office Administration / Registrar, Bookkeeper, Public Relations Director and Tournament Coordinator.
2) Report directly to the President.
3) Read and respond to any correspondence sent to the email address treasurer@chilliwackminorhockey.com within 12-24 hours.
4) Keep the financial records, including books of account, necessary to comply with the Society Act.
5) Act as a signing officer for all CMHA bank accounts for the Association.
6) Ensure that all cheques and e-transfers issued by the Association contain two signatures.
7) Act as the main point of contact for the bank and liaise between the bank and the Association.
8) Administrate the CMHA Purchasing Policy and all necessary Request for Proposals (RFP's) for purchases over $500.
- a) Document in the minutes for financial requests / payments out of the usual monthly / daily expenses.
9) Provide a Treasurer’s Report each month during the board meeting including:
- a) Current income statement, current month payables, account balances for CMHA’s 3 main accounts and funding requests if applicable.
10) Present to The Board an interim financial report representative of the accounts of the Association as of April 30th each year.
11) Provide 3rd party auditor with financial records for review to compose Financial Statements. a) Interim report provided late summer.
- b) Financial statements completed near the end of the year for review by the board of directors and auditor.
12) Provide financial statements to the Board, members and others as required. Policy Manual Revised: 2021-July-16 Page 19 of 138
13) Compose a financial summary to present to the membership at the AGM including:
- a) Financial Statements.
- b) Budget for upcoming season.
- c) Budget vs. Actuals for the past season.
- d) Engagement letter for hiring of 3rd party auditor.
14) Deposit all monies to the credit of the Association in a chartered bank, credit union or trust company.
15) Team Financials.
- a) Document and transfer referee funds online through direct transfer to team accounts in October of each season.
- b) Check accuracy of team requests for referee funds.
- c) Provide support and guidance to team Managers and Treasurers throughout the year.
- d) Review financial packages submitted by each team at the end of the season. i) Reconcile ref fees, collecting unused amounts or reimbursing teams for money owed.
- e) Audit team financial records if complaint submitted.
16) During Annual Registration May 1st to July 31st:
- a) Set up e-transfer payment plans, receive e-transfers and provide refunds when applicable.
17) Funding:
- a) Track applications received and monitor requirements to make sure qualifications are met before bringing to the board for approval.
- b) Email membership important dates and details along with reminders.
18) Oversee the gaming audit as required including delegating preparation of the required material when necessary.
19) Oversee and assist the bookkeeper:
- a) Reconcile CMHA accounts each month.
- b) Enter and reconcile player registrations into RAMP.
- c) Print Cheques if required by Treasurer.
20) Attend monthly CMHA Board meetings.
21) Perform any other duties assigned by the President. Policy Manual Revised: 2021-July-16 Page 20 of 138
2.4.4.2 Time Commitment
1) An average of 5 hours per week (August to March) with 10- 15 hours per week required in September/October (season start-up).
2) Two-year term (May to May) 2.4.4.3
Qualifications
1) Strong administrative background.
2) Bookkeeping and/or accounting knowledge.
3) Ability to work with a variety of personnel.
4) Ability to operate word processor and spreadsheet software.
5) Knowledgeable in the rules, regulations and administrative procedures of the Division, Association, and District.
6) Member in good standing with CMHA
DIRECTOR AT LARGE
2.4.6.1 Job Description
1) Reports directly to the 2nd Vice-President.
2) Understands and upholds the rules and regulations governing CMHA and acts as the moral authority while representing the interests of players and parents of the CMHA to the Board.
3) Oversees the operation of REP Teams from U11 to U18.
4) Work with the Player and Coach Development Director and other directors as required to recruit and select coaches for each season.
5) Read and respond to any correspondence sent to the email address directoratlarge@chilliwackminorhockey.com within 12-24 hours.
6) Work with the Player and Coach Development Director to implement a player tryout and evaluation process to ensure fair and impartial placement on REP Teams for Each Division from U11 to U18.
7) Work in conjunction with the REP Team Managers and Ice Coordinator to utilize all ice as efficiently as possible.
8) Work with REP Team Managers to ensure the accuracy of team rosters and all required player and parent information once entered the Hockey Canada Registry (HCR) and CMHA Website.
9) Oversee, provide guidance, and serve as mentor for the upcoming Divisional Directors and Female Director including advising on the availability and status of coaches for the next season.
10) Bridge the gap between Divisional Directors and REP in each age category.
11) In conjunction with the Player and Coach Development Director, arrange and attend a pre- season REP coach meeting to discuss the yearly evaluation process.
12) After January 10th, track the number of times each REP Division player is affiliated to another REP team or other team in a higher division.
13) Assist the Ice Coordinator and REP Team Managers if required in re-assigning of ice within their division to ensure equal access to unused ice by your teams.
14) Work with the Ice Coordinator and the REP Team Manager to reschedule any conflict games on the PCAHA schedule when required. Policy Manual Revised: 2021-July-16 Page 24 of 138
15) Work with the REP Team Managers and Website Coordinator to ensure the REP game and practice schedules are entered into the CMHA website.
16) Assist REP Coaches or Managers with documentation if required.
17) Liaise with the Equipment Manager to ensure the tryout jerseys and pucks are prepared and in good order prior to the annual tryouts.
18) Assist the Equipment Manager to distribute required team uniform and equipment needs (including safety) to the REP Teams.
19) Ensure through the Equipment Manager that teams return their uniforms and assist were necessary.
20) Ensure team officials are knowledgeable of and adhere to game administration procedures. 21) Ensure team officials adhere to association penalty procedure.
22) Attend monthly CMHA board meetings.
23) Assume responsibilities of any Division Director on a leave of absence.
24) During the last year of the term, find and mentor a suitable replacement for the upcoming term of director for the current division.
2.4.6.2 Time Commitment
1) An average of 10 hours per week with more time required in August/September (season start-up) and March (season end).
2) Two-year term (May to May)
2.4.6.3 Qualifications
1) Strong administrative background.
2) Ability to work with team personnel.
3) Ability to act as a liaison with the CMHA Board.
4) Knowledgeable in rules, regulations, administration procedures of the division, association, district.
5) Have an interest in the Association improving coach and player development.
6) Member in good standing with CMHA
FEMALE DIRECTOR
2.4.7.1 Job Description
1) Oversee the operation of teams in the Female Division.
2) Understands and upholds the rules and regulations governing the division and acts as the moral authority while representing the interests of players and parents of the division to the Board.
3) Maintain timely and effective communication with team managers throughout the season; including the forwarding of important information that may be passed down from the Board from time to time.
4) Communicate and Liaise with the PCAHA Divisional Director assigned to their division.
5) Read and respond to any correspondence sent to the email address femaledirector@chilliwackminorhockey.com within 12-24 hours.
6) Work with the Player and Coach Development Director and other directors as required to recruit and select coaches for each season.
7) Work with the Player and Coach Development Director and other directors as required to arrange for the drafting and allocation of players to teams. This may also involve player movement, addition and deletion during the season.
8) Work with the Player and Coach Development Director to arrange a pre-season coach meeting to discuss the yearly evaluation process.
9) After January 10th, track number of times each REC Division player is affiliated to a REP team or a team in a higher division.
10) Work in conjunction with the Ice Coordinator to utilize all ice as efficiently as possible.
11) Check accuracy of team rosters and all required player and parent information once entered into the Hockey Canada Registry and CMHA Website.
12) Work with the Female Team Managers and the Website Coordinator to enter the Female game and practice schedules into the CMHA website.
13) Attend evaluation sessions.
14) Assist coaches or managers with documentation if required.
15) Receive complaints regarding team officials and forward to Discipline Committee if necessary. Policy Manual Revised: 2021-July-16 Page 26 of 138
16) Arrange with Equipment Manager a supply of jerseys and pucks for tryout evaluations.
17) Assist the Equipment Manager to distribute required team uniform and equipment needs (including safety) to the Female Teams.
18) Ensure through the Equipment Manager that teams return their uniforms and assist were necessary.
19) Working with the Ice Coordinator provide information on practice and game ice allocation to the division teams including the assignment of game numbers for any ice time that does not constitute a practice.
20) Ensure team officials are knowledgeable of and adhere to game administration procedures. 21) Ensure team officials adhere to association penalty procedure.
22) May assist in the development of divisional tournaments.
23) Oversee the equitable assignment of exhibition games and the administration procedures for these games.
24) Attend monthly CMHA Board meetings.
25) During the last year of the term, find and mentor a suitable replacement for the upcoming term of director for the current division.
2.4.7.2 Time Commitment
1) An average of 10 hours per week with more time required in August/September (season start-up) and March (season end).
2) Two-year term (May to May).
2.4.7.3 Qualifications
1) Strong administrative background.
2) Ability to work with team personnel.
3) Ability to act as a liaison with the Association Board.
4) Knowledgeable in rules, regulations, administration procedures of the division, association, district.
5) Have an interest in the Association improving coach and player development.
6) Member in good standing with CMHA Selection.
DIVISION DIRECTOR assisted by DIVISION COORDINATOR
2.4.8.1 Job Description
1) Oversee the operation of teams in their assigned REC Division.
2) Understands and upholds the rules and regulations governing the division and acts as the moral authority while representing the interests of players and parents of the division to the Board.
3) Maintain timely and effective communication with team managers throughout the season; including the forwarding of important information that may be passed down from the Board from time to time.
4) Read and respond to any correspondence sent to your specific director's email address within 12-24 hours.
5) Communicate and Liaise with the PCAHA Divisional Director assigned to their division.
6) Work with the Player and Coach Development Director and other directors as required to recruit and select coaches for each season.
7) Liaise with the Director at Large during REP evaluations regarding which players are moving to your REC Division.
8) Attend their divisions REC evaluation sessions to represent CMHA and ensure the quality of the evaluations.
- a) Ensure all players and coaches play fairly to preserve the integrity of evaluations.
- b) Should there be any instances of cheating or inclination of throwing an evaluation notify the Player and Coach Development Director immediately.
9) Work with the Player and Coach Development Director and other directors as requested to arrange for the drafting and allocation of players to teams. This may also involve player movement, addition, and deletion during the season.
10) Work with the Player and Coach Development Director to arrange a pre-season coach meeting to discuss the yearly evaluation process.
11) Ensure team officials are knowledgeable of and adhere to game administration procedures. 12) Ensure team officials adhere to association penalty procedure.
13) Attend the PCAHA meeting at the beginning of the season. Policy Manual Revised: 2021-July-16 Page 28 of 138
14) Check accuracy of team rosters and all required player and parent information once added to the Hockey Canada registry and CMHA Website.
15) Oversee the equitable assignment of exhibition games and oversee the administration procedures for these games.
16) Work with the Ice Coordinator to:
- a) provide information on practice and game ice allocation to their division’s teams including the assignment of game numbers for any ice time that does not constitute a practice.
- b) schedule practices and REC Division Cup games.
- c) reassign ice within their division to utilize all ice as efficiently and fairly.
- d) re-schedule any conflict games on PCAHA schedule.
17) After January 10th, track number of times each REC Division player is affiliated to a REP team or a team in a higher division.
18) May assist in the development of divisional tournaments.
19) Track and regularly communicate to Team Managers the results of REC Division Cup games. 20) Work with the REC Team Managers and Website Coordinator to enter the REC game and practice schedules into the CMHA website.
21) Receive complaints regarding team officials and forward to Discipline Committee if necessary.
22) Assist the Equipment Manager to distribute required team uniform and equipment needs (including safety) to the REC Teams.
23) Ensure through the Equipment Manager that teams return their uniforms and assist were necessary.
24) Determine the procedure for Cup games. Ensure that these games are played in an equitable fashion and that all Cup Games are completed prior to Hockey Day of each season.
25) Attend monthly CMHA Board meetings.
26) During the last year of the term, find and mentor a suitable replacement for the upcoming term of director for the current division. Policy Manual Revised: 2021-July-16 Page 29 of 138
2.4.8.2 Time Commitment
1) An average of 10 hours per week with more time required in August/September (season start-up) and March (season end).
2) Two-year term (May to May).
2.4.8.3 Qualifications
1) Strong administrative background.
2) Ability to work with team personnel.
3) Ability to act as a liaison with the Association Board.
4) Knowledgeable in rules, regulations, administration procedures of the division, association, district.
5) Have an interest in the Association improving coach and player development.
6) Member in good standing with CMHA Selection
